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Media Shipping Instructions


Packaging and Shipping Media Instructions – Secure Data Recovery

To increase the likelihood of a successful recovery of your data, please protect your media during shipment.

Since drive components are extremely delicate, any jarring of the hardware can cause additional damage and make the recovery more difficult than necessary.

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Shipping Tips

  • When possible, remove hard drives from laptops and desktops before shipping.
  • Place small items such as flash media cards, USB drives and phones in an envelope before wrapping and placing in the box.
  • The damaged media should be wrapped in bubble wrap, foam or bag and placed in a box - we suggest a box twice the size of your media. The box should have enough room for both the media and some type of additional packing material that allows for NO movement. The box should also have sufficient barrier room around the inside edges to absorb impact during shipping.
  • Ship multiple drives in separate boxes or make sure they are separated enough with packing material so there will be no contact.
  • Include the completed Service Request Form in the shipment.
  • Consider getting insurance on any hardware that has significant value. You cannot insure the value of the data.

Service Request Paperwork Tips

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Signed, Sealed, Delivered

Package the completed Service Request Form with your media. Place all documents inside the box. Completed paperwork will expedite the recovery of your data and avoids delays.

Gray- Media Shipping 3- Sales Order

Sales Order Number

Including your service order number on the outside of your shipped package allows Ontrack's receiving department to begin processing your drive in quick fashion. This will optimize turnaround time, especially during the evaluation phase.

Experience That Matters

Ontrack has extensive experience with all types of data loss scenarios. Our goal is to provide our customers with peace of mind in the event of data loss due to hardware failure, human error, natural disasters or cyberattacks.



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KLDiscovery Ontrack, LLC, 9023 Columbine Road Eden Prairie, MN 55347, United States (see all locations)